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Oriflame achieved a success story with Knextep

Knextep meets even industry-specific needs with its flexible structure. Users can easily modify Knextep without any technical help, and this makes Knextep a customizable, user-friendly application.

14 May 2018

The “Real” Omnichannel Customer Experience at Oriflame

Especially for the market of end-user-oriented, fast-moving consumer goods (FMCG), it is critically important to measure customer feedback. Why? Because it is an inevitable need to take it one step further in competition, to encourage customer loyalty, and create sustainable innovation in products and services.

Being aware of this, Oriflame achieved a success story with a cloud-based customer service management tool, Knextep. With the growing number of consultants and sales force, the need of a better organization in complaint management and process tracking emerged. Oriflame Customer Service Manager Nursel Kolemen said they met Knextep when they were scouting Customer Service software that were meeting the call center suggestions.

The benefits were big, as she explained: “Before Knextep we were managing customer service with emails. However, limited people had access to the system and a lack of internal communication was a huge problem.” On the other hand, Kolemen emphasizes the importance of direct sales agents and operations for Oriflame.

With this aspect, Oriflame conceives every sales consultant as a dealer that manages its huge sales network with Knextep. Operations like creating a dealer or perform queries in the sales consultant database are now simple. It cannot be underestimated that there are approximately 200,000 sales consultants placing orders actively on Knextep.

Kolemen says the total amount of sales consultants is three times more and remarks “We are ready to support everyone who would like to be a sales consultant with our flexible infrastructure which has the strong ability to respond issues and requests quickly. We invite everyone to work with Oriflame.

End to end tracking to achieve Customer Satisfaction

In Oriflame, every sales consultant has a different code number known by the system. End-users directly contact with Oriflame via call center or emails about the products or the sales consultants. This customer feedback is classified and managed in the software. Knextep assigns tasks to related users so that they can respond to customers as soon as possible.
Achieving the complete integration in the system wasn’t easy for Oriflame because meanwhile the transition to the new model was in progress and they opened new communication channels in Knextep. Kolemen said they very contribute to the improvement of Knextep and remarked:

“We classified our issue subjects within a tree structure on Knextep, created connections and assigned tasks to related users. We carried out a detailed study for modelling the structure, because the main goal was to get true reports from the system. With this aspect, we configured Knextep in accordance with our needs. Knextep’s development team gave us feedback and helped us during the implementation period”.

oriflame

Frequent updates of the software after the implementation period, Oriflame users were trained on Knextep. Training plans were prepared three years before defining which users would participate in the program. The transition to the new model of organization suggested by Knextep was accomplished after long internal analysis of the human resources in each department. According to Kolemen, the new model of Knextep provides efficient and appropriate structure that optimizes the needs of Oriflame.

Cloud technology and web-based structure of Knextep provides sales consultants access their account easily anytime or anywhere. Knextep is an ever-growing application with monthly new features. In other words, Knextep is in continuous improvement following the comments and feedback from customers. Kolemen and Hatip agreed that Knextep meets even industry-specific needs with its flexible structure. Oriflame users can easily modify Knextep without any technical help, and this makes Knextep a customizable, user-friendly application.

Effective Support, Strong Cooperation

So, what benefits has Oriflame experienced from working with Knextep? It was Oriflame’s futuristic vision, as well as the creativity of Knextep to begin to manage complaints with a cloud-based application four years ago when SaaS platforms were not popular in Turkey. After a deep analysis of needs and priorities, Oriflame decided on the workflows and the complaint management structure of Knextep.

Kolemen emphasized that Oriflame did not face any problems while implementing and designing Knextep and continued:

“We were in need of a tool for customer complaint management; Oriflame took the advantage of using a cloud-based application that offers mobility, having effective support from Knextep and strong cooperation.”

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